Skip to main content

Library Programs: LibraryCon-Part 3-What Worked and What I'd Change

This is part of a three part series about the LibraryCon program we hosted at my library. Be sure to check out:


Many cool people who helped make LibraryCon awesome!
(photo credit: E.M. Ervin

So there were many, many things that went wonderfully at LibraryCon and we pulled off an amazingly fantastic event. I'm so proud of all the work that everyone did and what a fun program it turned out to be.

Here's what worked well:

-Involve the local geek community.  We reached out to so many organizations, cosplay groups, gaming groups, authors, illustrators, and other area cons to create our booths. In turn, those groups gave us names of others to include. This worked well because it helped us find people who really wanted to be part of this event.

-Provide water! And food if possible. We provided lots (over 100!) bottles of water for the people staffing tables and speaking on panels. They told us over and over again how thankful they were for this and it was such an easy thing to do! We also got a donation for lunch for our panelists and provided snacks for those staffing the booths, which was another nice treat. We also made sure we had staff available to sit at their booths while they took a break to eat.

-Have something for all ages. We had a huge mix of ages from kids to adults and lots of families attend LibraryCon because we really wanted it to be a family friendly event. Our booths all had something fun to offer for all ages and having various Cosplay groups was a huge treat for the kids. We also had a Geeky Storytime, which was a huge hit with kids and parents. We could have added even more kid events and plan to do so for next year.

-Have assigned tables clearly marked for vendors.  Also be sure to have lots of extension cords and power strips on hand. We had every table assigned and the list was left with the greeters at the front door. This made set up very easy and run smoothly.

Most of the feedback we had was positive, and the comments about what to change were actually very minor. But no event is absolutely perfect, so here's what I'd change for next year:

-More Signage-We had a whiteboard outside the panel room and had a flier with a schedule of events and room locations. Everything was kept in our main concourse of the library and the rooms are all located right off the concourse, so it was pretty well contained to the front. But people still requested more signage about what was happening where and where rooms were located.

-Bring people into the library. Since most of the event happened in the main concourse, there was very little traffic into the library. This was good (it kept noisy things up front) and bad (people didn't explore the library as much as they could have). We had a scavenger hunt happening in the stacks and not many people knew about it because they didn't make it back to the Children's Department. We also had some kids crafts there as well that got ignored after storytime. I would like to find a way to bring people into the library more and show off lots of library resources and geeky book displays next year. Also, bring over a lot of your Science Fiction/Fantasy/Horror/Graphic Novel collections to highlight at your event. We created a last minute geeky kids book display and the books flew off the display!

-Have a booth for the library. This might seem like a no brainer, but we didn't think about it. We thought oh, hey, people are coming to the library so they'll find out about what we offer. But that wasn't the case. Next year, I want to have a booth for library card sign ups and have information about upcoming programs.

-Create a hashtag. Neither Valerie or I are very active on Twitter, so it didn't occur to either of us to create a hashtag for the event until the day of! This is a great way to collect pictures and feedback from attendees on social media and spread the word about your event.

-Make sure you have enough trash cans. Another silly one, but we noticed that by the end of the evening, the trash cans located in the concourse were overflowing! Something else we really hadn't thought about! But for the most part, there wasn't much trash to pick up and the event itself was very clean.

-Offer even more things to do! We only hosted three panels because this was our first LibraryCon. We spread them out throughout the afternoon because we were trying to think of when people would arrive, want to take breaks, eat, etc. As my husband pointed out to me, "people will eat when they want to eat-you just have events and let them figure it out." Next year, I think we don't have to worry about spacing things out and having breaks, but instead offer more panels, fandom meetups, and gaming demos.

Overall we had a fantastic event it was lots of fun. You don't need to have a huge budget to put on an amazing event. Our entire LibraryCon was put together on about $80, and most of that could have even been taken out and not really needed. Include your community and you will get a great response. I can't wait to do it all again-bigger and better-next year!

Comments

Popular posts from this blog

Bedtime Books for the Weary

Today I'm over at the ALSC Blog talking about some of my new favorite bedtime-themed books!

Suite Scarlett Giveaway!!!

How would you like to win a paperback copy of Suite Scarlett by Maureen Johnson ? I have FIVE copies up for grabs!! When Scarlett Martin turns fifteen she is put in charge of the Empire Suite, one of the rooms in her family’s hotel. Enter Mrs. Amberson, an aging C-list starlet who decides to employ Scarlett. Soon, she is taking dictation, running around New York City, and getting caught up in Mrs. Amberson’s crazy adventures. In the midst of it all, Scarlett falls in love–or so she thinks–and it takes Mrs. Amberson to help her see the light. Now in paperback from top-selling author Maureen Johnson! Here's the deal: -Contest ends July 20, 2009 -For U.S. Addresses only, sorry! -Comment on this post to enter. -Come back and comment again on this post for another entry-you may enter as many times as you want!! -Blog/Twitter/Facebook/E-mail this contest to others for +1 extra entries -Link me to your review of Suite Scarlett (or any other Maureen Johnson book) in the comments for +2

Dear Books: Please Update Your Libraries

There is nothing worse than coming across a book you are really enjoying only to be pulled out of it because of some outdated and incorrect library reference. I know that authors and illustrators will not always get everything 100% accurate, but I when I read books that show a very dated stereotype, or something that is just so incorrect, I always wonder why. I feel like authors and illustrators should know better! And it's not just older books-it happens in new books too! I recently read A Big Surprise for Little Card by Charise Mericle Harper and illustrated by Anna Raff.  I absolutely loved this book! It's a creative look at libraries through the eyes of a library card. It's perfect for my outreach visits and storytimes about the library and promoting what value there is in a library card. Anna Raff gets major points for illustrating a very cool and hip librarian as well! But the librarian tells card to shush and is a bit annoyed when he shows up. And then l