Wednesday, July 29, 2015

Library Programs: LibraryCon Part Two-The Big Event

Since LibraryCon was such a huge event, I've split these posts up into three parts. Find Part One-Planning here and stay tuned for Part Three-What I'd Do Differently!

And check out Valerie's post about LibraryCon!

After lots of meetings, prep, and planning, LibraryCon was finally here!

(photo credit: Valerie)

On Friday, we set up the concourse and meeting rooms with our tables and labeled everything so everyone could find where they were assigned. I also set up for my Fandom Starts Early Geeky Storytime.

We started LibraryCon with a Friday night screening of a local webseries, Drifter. They screened some episodes from Season 1 and then hosted a Q and A with some of the cast and creative team. We had a small but very interested turnout (we had around 30 people attend for this event). We weren't sure if it was the timing, the day, or having two days worth of events, but the people that came loved it. Valerie and I didn't know if we would have a small or big crowd the next day, but we went home excited for our main day of LibraryCon. 

It was finally Saturday, the day of LibraryCon! 

Our guests and "vendors" started arriving around 9:30 to start setting up. The first event of the day was Fandom Starts Early Geeky Storytime at 11:15. I had done this storytime twice before, but had always had a small crowd and not the geeky families I really wanted to draw in. This was the perfect opportunity to have those fandoms come together in a storytime and I had a great crowd of kids who loved making the TARDIS fly in a parachute, fly like superheroes, and read about Star Wars and Star Trek. We even got told by one of the parents that this storytime was "groovy!" Yay!

After storytime, it was time to start the main event. We had all of the guests and vendors set up and people could visit with each table. We had three panels throughout the day and honestly, we could have had even more. We put in a lot of time between each panel and we could have filled that time easily with other events. We had a Cosplay Panel, Author Panel, and Illustrator Panel. 


(photo credit: Valerie)

The highest attendance was for the Cosplay panel. I'm not sure if it was the theme, the fact that it was the first one, or a combination of those things. We still had a good turnout for the other panels, but I think if we had spaced them together more, we would have had more people. 

The crowd had lots of great questions at each panel and were very excited to have a chance to hear from each group. In between panels, con-goers visited with the various booths and each table got a lot of traffic and promotion. Our authors and illustrators commented several times about how great the event was and how they got to have a chance to talk to the people who came by.

(photo credit: Valerie)

People started arriving for the event around 11, just before the storytime started and LibraryCon really started to pick up around noon. Throughout the day we had 400 people attend our event. Most of the time was spent visiting with each table, talking to the people at the booths, and the teens spent a lot of time talking to the authors and illustrators and buying books and drawings! I saw many teens (and adults) leaving the event with bags full of great swag. In addition to the authors and illustrators selling items and many of the booths hosting giveaways or offering something special, we had a library prize board. We put together multiple prize packs and had a large whiteboard with photos of each prize pack, what was included, and a target age range for the prize pack up front at the greeter table. Guests could enter to win one of the prize packs and we called the winners the following week. 

We had lots of water for all of our panelists and everyone staffing a table, which was greatly appreciated by all. We also had some food donated (thanks Chipotle!) for our special guests. We had staff scheduled as greeters, room attendants and floaters, so there was always library staff available to answer questions, welcome people to the event, and take care of room needs during the panels.

(photo credit: Valerie)

We had staff at the door throughout the event to pass out fliers which served as our schedule of events. It got pretty easy to spot who was coming for LibraryCon as the day went on-you could tell who was in costume and who wasn't. We did have several people who said they didn't know LibraryCon was happening that day but they were so excited they had come to the library and found out about all these great area organizations. There were still many confused faces from patrons as well who came into the library thinking it was a typical Saturday and discovered Storm Troopers, Deadpool, Ghostbusters, and Captain Jack Sparrow wandering around. Someone even came by and asked "what's the point of all this?" which gave us a wonderful opportunity to explain that the library is a community space and we had organized an event to promote and bring together the fan and pop culture communities in our area.

The best thing about our event was that many of the groups and guests knew each other from the area or other events. There was such a positive camaraderie between all the vendors throughout the day and that really carried over to everyone who attended. Even the people staffing the tables kept visiting other booths and tables and talking to each other and hanging out, so it was fun to see the geeky community really come together.

The final event of the evening was our documentary showing of The Midwest in Panels. We kicked off the event with a Q and A featuring the owner of our local comic book store. Then we watched the documentary with a small but dedicated crowd who stuck it out for the entire day. While the documentary was showing, our vendors closed up and Valerie and I did a lot of clean up. We ended the event at 8:30 that evening and had about thirty minutes to clean up, put away last minute things, wrap things up before the library closed. It was a long day but it was totally worth it!


Two tired librarians after a long day of LibraryCon!
(photo credit: Valerie)




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